Zoom web conferences

Please refer to the About web conferences page of this guide for detailed information about using web conferences in your course, including requirements for:

• Scheduling

• Platform

• Active learning

• Breakout rooms

• Netiquette

Visit https://tulane.zoom.us/ and click Sign In to create your account.

After you have configured your Tulane Zoom account, click Zoom in your Canvas course menu.

• Note: If Zoom does not appear in your Canvas course menu you must activate it in your course settings.

  • Click Settings in your Canvas course menu

  • Click on the Navigation tab

  • Drag the Zoom navigation item from the hidden lower section to the visible upper section of the menu

  • Click Save at the bottom of the page

Click the Authenticate button.

Click the Authorize button to allow Zoom to access your Canvas account.

• Note: You may have to repeat this authorization process if you use a different computer or browser.

To create a new Zoom meeting, click Zoom in the course menu, and then click the Schedule a New Meeting button.

Fill out the required information to create the Zoom meeting and click the Schedule button. The Zoom meeting will appear in your list of Upcoming Meetings. Your students will receive a Canvas notification of the meeting.

When it is time to start the meeting, click Zoom in the course menu, and then click the Start button next to the meeting in the Upcoming Meetings list.

Zoom does not have a default way to include the Zoom meeting information in a Canvas module, but it is easy to add manually.

The steps to copy the Zoom meeting invitation within Canvas are:

1. Click Zoom in the course menu, and then click the Start button next to the meeting in the Upcoming Meetings list to open the meeting in Zoom.

2. Click on the Invite button at the bottom of the Zoom meeting window.

3. Click on the Copy Invitation button.

4. Quit the Zoom meeting.

Note that the meeting information will also appear in the Zoom desktop app. To copy the meeting invitation:

1. Open the Zoom desktop app

2. Click the Meetings button

3. Click the Copy button below the meeting listing.

You will add the Zoom meeting invitation to the Canvas module by adding a Content Page to the module. The steps to add a Content Page to a Canvas module are:

1. Click on Modules on the course menu

2. Click on the + button on the top of the module

3. Select Add Content Page to module

4. Click on New Page

5. Enter a name for the page, such as Module X Zoom meeting information, where X is the number of the module

6. Click the Add Item button

You will then edit the Content Page to add the Zoom meeting invitation.

1. Click on the name of the Content Page item in the module

2. When the page opens, click the Edit button

3. Paste the Zoom meeting invitation into the Rich Content Editor

4. Click the Save and Publish button

After the Zoom meeting is complete, a video recording will be saved automatically to your Zoom account. You have two options to add the Zoom recording to a Canvas module:

• You can download the video from Zoom and upload it to a Canvas module.

• You can copy the link to the video on Zoom and add it to a Content Page in a Canvas module.

To download the Zoom video recording:

1. Visit https://tulane.zoom.us/ and Sign In to your Tulane Zoom account

2. Click on Recordings on the Zoom account menu

3. Click on the title of the Zoom meeting

4. Click on the Download button below the video recording

You will add the Zoom meeting recording to the Canvas module by adding a Content Page to the module. The steps to add a Content Page to a Canvas module are:

1. Click on Modules on the course menu

2. Click on the + button on the top of the module

3. Select Add Content Page to module

4. Click on New Page

5. Enter a name for the page, such as Module X Zoom meeting recording, where X is the number of the module

6. Click the Add Item button

You will then edit the Content Page to add the Zoom meeting video recording.

1. Click on the name of the Content Page item in the module

2. When the page opens, click the Edit button

3. Click on the Record/Upload media button above the Rich Content Editor

4. Click Upload Media

5. Click Select Video File

6. Locate the Zoom video recording file on your computer (check your Downloads folder) and click Open

7. After the file is uploaded, click the Save and Publish button